In tune with modern office and administrative practice, we have introduced Automation employing the package Education 2001. Using this software, since January 2003, we have started managing all sections of our college administration by Management Information System. The package comprises a dozen modules such as :
- Students
- Accounts
- Transport
- Library
- Staff
- Despatch
- General purchase
- Training & Placement
- Maintenance
- Hostel & Mess
- Canteen
- Administration
Each Module has its own Master entries and Transaction entries. For example, in Student section, first we enter all the student details like fees structure, subjects, attendance, fine, marks, etc. Likewise, in transaction entries, say in staff module we enter corresponding transactions like salary fixation, promotion, loans, leaves, pay bills etc. All these entries can be accomplished in a matter of two hours for a month.
Report generation is one of the most advantageous aspects of this software. The Student section deals with nominal roll, examination hall tickets, bonafide certificate, TC, internal mark list, letters to parents, result analysis etc. Under library section details such as book lending, book returning, fines, journal receipts and the corresponding reports can be generated. Under Accounts, statements like fund flow, trial balance, income & expenditure, balance sheet and the corresponding reports can easily be generated in a matter of few minutes. For Labs, we get the latest stock positions and stock transaction reports. Hostel report menu generates list of inmates, their leave, attendance, details of mess bill and related transactions. Under transport section, vehicle and transport staff details like bus arrival, entry, tripsheet and monthly report (daily and yearly expenses for all vehicles), etc. can be generated.
The advantages of Automation being :
- Ease of use, Minimum paper work
- Getting updated information immediately
- Avoiding delay in processing and above all
- to generate maximum efficiency in running the College administration.
|
, KLNCIT